No. 806-809 Jinfeng Building, Pailou Ji Area, Wanjiang District, Dongguan, China

Incoterms Management

We simplify international sourcing by managing your Incoterms at every step. From selecting the right terms to coordinating shipping, logistics, and handling risk, we ensure a smooth and cost-effective experience for you.

Choosing the Right Incoterm

We begin by carefully evaluating your unique business needs to recommend the best Incoterm for your transaction. Whether it’s FOB, where you retain control once the goods are on board, or CIF, where we ensure insurance and freight costs are covered, we ensure the term aligns with your risk tolerance and delivery preferences.

Shipping and Logistics Coordination

Once the Incoterm is agreed upon, we handle all logistics to ensure timely and safe delivery of your goods. We coordinate with reliable carriers for sea freight, air freight, or trucking, and manage shipment details to avoid delays.

From booking cargo space to arranging pickup and final delivery, we ensure that your goods are transported according to the agreed Incoterm, with every step tracked and managed for efficiency.

Shipping and Logistics Coordination

Once the Incoterm is agreed upon, we handle all logistics to ensure timely and safe delivery of your goods. We coordinate with reliable carriers for sea freight, air freight, or trucking, and manage shipment details to avoid delays.

From booking cargo space to arranging pickup and final delivery, we ensure that your goods are transported according to the agreed Incoterm, with every step tracked and managed for efficiency.

Risk and Cost Allocation

We take the guesswork out of international shipping by clearly defining who is responsible for what costs and risks at each stage of the process. Whether it’s determining when the risk transfers from seller to buyer or ensuring proper insurance coverage, we handle the complexities so you don’t have to.

Our transparent pricing model ensures there are no hidden fees, and we provide detailed updates throughout the process, so you always know where your goods are and what’s happening at every stage.

Brands We Work With

Benifits of Incoterms Management

1
Clear Responsibility and Risk Allocation

We clearly define who covers shipping costs, insurance, and customs duties from the start. This eliminates confusion and ensures you’re never surprised by unexpected charges or risk at any point in the shipping process.

2
Cost Savings and Budget Control

We analyze your shipping needs to select the most cost-effective Incoterm and shipping method. By optimizing freight and reducing hidden fees, we help you keep total costs under control, preventing budget overruns.

3
Smooth and Hassle-Free Logistics

We manage everything from coordinating with suppliers to arranging the right mode of transport. Whether it’s sea freight, air freight, or trucking, we handle the entire logistics chain so you get your products on time.

4
Compliance and Documentation Assurance

We ensure export documentation (invoices, bills of lading, certificates of origin) is completed accurately and on time. This keeps your goods moving smoothly through customs, avoiding costly delays.

5
Real-Time Transparency and Updates

We track your shipment and provide regular updates on its status, including any issues or delays. You’ll always know where your goods are and when to expect them, helping you plan operations effectively.

Let's Discuss Your Incoterms Management Needs

Sphere Resources specializes in providing businesses with on-the-ground trade services across Asia. With our combination of Australian ownership and a China-based presence, we are uniquely positioned to understand your needs and deliver rapid, effective solutions. Whether you’re looking to secure your supply chain or need support with other trade services, we’re here to help.

Schedule a free 30-minute consultation today to discuss how we can support your business needs

Testimonials

Chocolatier AU
Chocolatier AU

A great packaging partner. We have worked with Sphere Resources over many years and have always found them easy to work with and very efficient. In addition, and perhaps more important, the quality of their work is excellent and we are proud to showcase our chocolates in Sphere supplied packaging.

BOLT Marketing
BOLT Marketing

Honest, reliable and extremely efficient at what they do. We have been using Sphere Resources for many years to assist us with sourcing a wide range of products from China. I couldn't think of a more reliable and trustworthy company to work with and highly recommend them to any other business looking for a sourcing partner.

Michael Davis
Michael Davis

Promotional and Merch Sourcing. Sam, Wendy, Carol and the team at Sphere are great. Competitive pricing but also proactive with updates and if there is ever a QC issue they are on to it and have it fixed before you know it. Can recommend highly.

Caring for You
Caring for You

Outstanding customer service and high quality garments. The Sphere Resources team have been manufacturing our nursing uniforms for nearly 2 years and have always been professional and accommodating to our requirements. The garments are always of the highest quality and the timings always accurate. We could not be happier with the service and the garments they provide.

Tony & Mark's
Tony & Mark's

Super friendly, professional and great to deal with. The team have outstanding product knowledge and attention to detail. This is truly reflected in the quality of their service and products. No matter what product we are after, Sam and the team always deliver! We look no further than Sphere Resources!

Jon Kapiniaris
Jon Kapiniaris

Bespoke sourcing with clear communication. Working with the Sam, Wendy, Carol and the whole team at Sphere has been an enjoyable experience. They are a standout in their field as they have genuine attention to detail, willingness to find a solution and ability to prioritize times sensitive jobs. Additionally in bespoke merchandise occasionally things go wrong, they are willing to find a sensible resolution.

DMC Sport
DMC Sport

We have been working with Sphere Resources for over 10 years and their service is nothing short of exceptional. Sam, Christina and the team ensure timely deliveries and whenever we have specific requests or changes, they handle these with ease and efficiency. We truly appreciate the partnership and would highly recommend them to anyone looking for reliable, quality products and excellent service!

Travis Ward
Travis Ward

Great service, very easy to deal with, & fast delivery

Rick Selleck
Rick Selleck

I have been dealing with Sam and Christina for 15 years now very happy indeed. Highly recommend.

Daniel Smith
Daniel Smith

Sphere are fantastic. Sam and his team have been nothing but professional to deal with. I've dealt with them for a long time and with their support, have been able to trust the quality coming out from China.

Erica Hill
Erica Hill

Efficient and very responsive. Our company has used Sphere Resources for many years now and we will continue to do so. Carol, Sam & Christina are so efficient, patient and resourceful, that it's difficult to imagine where our business would be without their partnership. We especially appreciate their responsiveness, attention to detail and fast turnaround times. We have recommended them to a number of other businesses in our area.

CJ

Sam and his team have made purchasing products from China very easy for us over the last 10 years. The ability they have to oversee quality and consistency is not something we could do ourselves from here.

JD

Sphere the professional choice. I have worked along time with sphere resources and always feel comfortable and at ease. They are professional, consistent and really understand the market. I would not look for anyone else for any sourcing and freight needs.

Nick Simpson

Sam and the team at Sphere Resources were our eyes and ears on the ground in China. They visited our equipment supplier's factory, conducted a thorough inspection and supplied us with a detailed report. We would have been running blind without their expertise. Can't recommend their high level of service enough. We will utilise their services for each and every offshore equipment purchase moving forward.

Amy

Exceptional Customer Service and quality. We were fed up with pushy sales company's and reps and then we found Sphere Resources. Their Customer Service is exceptional, they are always happy to help and go the extra mile. All our items arrived ahead of schedule. The quality of all their products exceeded our expectations and we receive so many compliments on all our products and merchandise.

Chocolatier AU
Chocolatier AU

A great packaging partner. We have worked with Sphere Resources over many years and have always found them easy to work with and very efficient. In addition, and perhaps more important, the quality of their work is excellent and we are proud to showcase our chocolates in Sphere supplied packaging.

BOLT Marketing
BOLT Marketing

Honest, reliable and extremely efficient at what they do. We have been using Sphere Resources for many years to assist us with sourcing a wide range of products from China. I couldn't think of a more reliable and trustworthy company to work with and highly recommend them to any other business looking for a sourcing partner.

Michael Davis
Michael Davis

Promotional and Merch Sourcing. Sam, Wendy, Carol and the team at Sphere are great. Competitive pricing but also proactive with updates and if there is ever a QC issue they are on to it and have it fixed before you know it. Can recommend highly.

Caring for You
Caring for You

Outstanding customer service and high quality garments. The Sphere Resources team have been manufacturing our nursing uniforms for nearly 2 years and have always been professional and accommodating to our requirements. The garments are always of the highest quality and the timings always accurate. We could not be happier with the service and the garments they provide.

Tony & Mark's
Tony & Mark's

Super friendly, professional and great to deal with. The team have outstanding product knowledge and attention to detail. This is truly reflected in the quality of their service and products. No matter what product we are after, Sam and the team always deliver! We look no further than Sphere Resources!

Jon Kapiniaris
Jon Kapiniaris

Bespoke sourcing with clear communication. Working with the Sam, Wendy, Carol and the whole team at Sphere has been an enjoyable experience. They are a standout in their field as they have genuine attention to detail, willingness to find a solution and ability to prioritize times sensitive jobs. Additionally in bespoke merchandise occasionally things go wrong, they are willing to find a sensible resolution.

DMC Sport
DMC Sport

We have been working with Sphere Resources for over 10 years and their service is nothing short of exceptional. Sam, Christina and the team ensure timely deliveries and whenever we have specific requests or changes, they handle these with ease and efficiency. We truly appreciate the partnership and would highly recommend them to anyone looking for reliable, quality products and excellent service!

Travis Ward
Travis Ward

Great service, very easy to deal with, & fast delivery

Rick Selleck
Rick Selleck

I have been dealing with Sam and Christina for 15 years now very happy indeed. Highly recommend.

Daniel Smith
Daniel Smith

Sphere are fantastic. Sam and his team have been nothing but professional to deal with. I've dealt with them for a long time and with their support, have been able to trust the quality coming out from China.

Erica Hill
Erica Hill

Efficient and very responsive. Our company has used Sphere Resources for many years now and we will continue to do so. Carol, Sam & Christina are so efficient, patient and resourceful, that it's difficult to imagine where our business would be without their partnership. We especially appreciate their responsiveness, attention to detail and fast turnaround times. We have recommended them to a number of other businesses in our area.

CJ

Sam and his team have made purchasing products from China very easy for us over the last 10 years. The ability they have to oversee quality and consistency is not something we could do ourselves from here.

JD

Sphere the professional choice. I have worked along time with sphere resources and always feel comfortable and at ease. They are professional, consistent and really understand the market. I would not look for anyone else for any sourcing and freight needs.

Nick Simpson

Sam and the team at Sphere Resources were our eyes and ears on the ground in China. They visited our equipment supplier's factory, conducted a thorough inspection and supplied us with a detailed report. We would have been running blind without their expertise. Can't recommend their high level of service enough. We will utilise their services for each and every offshore equipment purchase moving forward.

Amy

Exceptional Customer Service and quality. We were fed up with pushy sales company's and reps and then we found Sphere Resources. Their Customer Service is exceptional, they are always happy to help and go the extra mile. All our items arrived ahead of schedule. The quality of all their products exceeded our expectations and we receive so many compliments on all our products and merchandise.

Incoterm Management Service

Still Have Questions? We’re Here to Help

What is the best Incoterm for my business?

We take the time to understand your business needs, shipment volume, and preferred level of control over the delivery process. Based on this, we help you choose the most suitable Incoterm—whether FOB, CIF, or EXW—to balance cost, risk, and responsibility.

Our goal is to ensure that the selected Incoterm aligns with your operational priorities, whether you want to minimize upfront costs or take control of delivery logistics.

We analyze all aspects of your shipment, including the chosen Incoterm, transportation method (air, sea, or land), and final destination. By working with a network of trusted carriers, we select the most cost-effective shipping routes and ensure that you’re not overpaying for freight or customs.

Additionally, we continuously monitor market trends to provide you with competitive rates, ensuring you always receive the best value for your shipments.

International shipping requires a range of essential documents, such as commercial invoices, bills of lading, certificates of origin, and packing lists, all of which we handle for you. We ensure that documentation is accurately completed and compliant with both Chinese export regulations and the requirements of the destination country.

Our team works closely with customs authorities to minimize delays and ensure smooth clearance, helping your goods reach their destination without unnecessary holdups.

Depending on the Incoterm you choose, we arrange the necessary insurance coverage for your goods. This includes ensuring that the insurance policy covers risks like damage, loss, or theft during transit.

We also work with trusted packaging suppliers to ensure that your products are securely packed to withstand the rigors of international shipping, whether by sea, air, or land.

We closely monitor every stage of your shipment, tracking it in real-time to detect any potential delays or issues as soon as they arise. In the event of damage or delays, we immediately notify you and coordinate with the carrier to resolve the situation quickly.

Our team works directly with freight providers to investigate the cause of the problem, claim compensation where applicable, and ensure that the disruption is minimized.

Contact Us

Ready to streamline your Incoterm Management? Whether you have specific questions or want to discuss how we can support your business, our team is here to help.

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